Vacancy Location: Horley, Surrey - RH6 9AU

Shifts: Full time - 37.5 hours per week, Monday to Friday

Pay Rate: £27,000 - 30,000 per annum (Depending upon experience)

Sponsorship: This service does not provide support for Sponsorship at this time

About you:

We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our buildings. This position is for 1 year FTC (Maternity Cover)  until April 2025.

In this role, you will be responsible for performing regular building safety and security checks and compliance, helping to maintain our building's equipment, and supervising the facilities team who are mobile.

This is an office based role 5 days a week and requires a good knowledge around Facilities and the capability to juggle various priorities at the same time.

To ensure success, facilities coordinators should exhibit extensive experience in facility maintenance and the ability to liaise with contractors. A top-notch facilities coordinator should be a maintenance expert who promotes an efficient and safe environment.

Facilities Coordinator Responsibilities:

• Managing building and equipment maintenance schedules.
• Responding to urgent maintenance calls.
• Preparing for emergencies by creating building evacuation and other action plans.
• Testing building security systems and promoting safety within the building.
• Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.
• Liaising with vendors and suppliers on behalf of senior managers.
• Reporting to the Facilities Manager on a regular basis.
• Supervising cleaning crews and maintenance workers.
• Documenting processes and keeping maintenance records.
• Monitoring maintenance budget spending.
• Managing diaries and flexing workloads where needed

Facilities Coordinator Requirements:

• Degree or suitable experience in Facilities management
• A completed course in facilities management will be advantageous.
• A minimum of 2 years of experience in facility coordination, project management, or real estate.
• Proficiency in Facilities Management (FM) software, like Monday.com or Mainteno would be beneficial
• Extensive experience in building and equipment maintenance.
• Advanced knowledge of maintenance planning and schedules.
• Ability to respond to building and equipment emergencies.
• In-depth knowledge of building safety regulations and security protocols.
• Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.
• Excellent organizational and communication skills.

Who We Are 

We’re here to support people to flourish in a place they call home. We’re one of the largest providers of adult social care with over 3,600 colleagues supporting 1,100 people. Our approach is all about activities and co-production with the people we support. We work with them to design and plan what we do – so we can create the best experiences together.

And we’re on a mission to benefit even more people with our uncompromising quality of care and support. It’s the professional expertise and passion of our team that makes us different. We genuinely care and we love supporting people to set and then reach their goals. Because every person deserves the very best experience – every day.

How we will support you

We go beyond expectations for our colleagues as well as the people we support. Our reward package includes much more than pay, 5.6 weeks annual leave, flexible working hours and pension.

You can work part-time, full-time or with even more flexible options. And there is a £300 refer a friend scheme too.

Industry-leading recognition

• Colleague Lotto – giving everyone the opportunity to win great cash prizes
• Prize winning scratch cards aligned with values in action!
• We recognise our Colleagues who go above and beyond – our ‘Heroes’ are nominated by colleagues for quarterly and annual awards
• Loyalty Scheme recognising colleagues at work anniversaries
• Financial support with driving lessons following successful completion of probationary period

Social Wellbeing

• Award-winning App for news and info
• Internal social media
• Team communities

Financial Wellbeing

• Discounts include high street, supermarkets, flash sales, gym memberships and more
• Blue Light discount programme, funded by us
• Salary Finance scheme for lower cost loans and to save for special occasions or rainy days
• Government mileage rates if you need to travel

Emotional Wellbeing

• Free confidential Employee Assistance programme with qualified counsellors
• Free wellbeing App
• Practical advice covering things like consumer rights, anxiety, childcare and more

Training and development to reach your potential

• Learning journey that grows with you to reach care worker standards
• Specialist skills training including Autism, Dementia and Mental Health
• Career pathways that include flexible apprenticeships and nationally recognised qualifications
• Cover the cost of relevant professional memberships

5 more reasons to work with Ivolve

1.     Our people are pretty fabulous. We take pride and pleasure in helping others to flourish

2.     There’s a great energy across the business and a strong sense of teamwork

3.     Very few jobs have such an impact on people’s lives – we bring joy to people every day

4.     We have a proud history, we’re a big organisation of over 3,600 colleagues supporting over 1,100 people

5.     We build and nourish relationships with the people we support

INDTA